Notification Emails

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Administrative Emails

The following table depicts the emails that are sent from VerdaCore for administrative purposes:

Template Reference Number
Email Type
Time frame sent
Frequency
Recipient
User Criteria (to receive the email)
T-1.1 Introductory Email Upon selecting ‘Send Invitation’ on a User’s account once the User’s account is created and the User has been marked as trained. Once All new users imported/entered into Verdacore A User’s account is created and the User has been marked as trained.
T-1.2 Forgot Password Upon submission of username to the “Forgot Your Password?” page Once All users who have an active Verdacore account A user selects the “Forgot Your Password?” link on the login page and enters in his or her valid username
T-1.3 Unlock Instructions Upon submission of username to the “Resend Unlock Instructions” page Once All users who have an active and locked Veradcore account A user selects the “Didn’t receive unlock instructions” link on the login page and enters in his or her valid username

Study Notification Emails

The following table depicts the emails that are sent from VerdaCore per study process flow:

Template Reference Number
Email Type
Time frame sent
Frequency
Recipient
User Criteria (to receive the email)
T-2.1 Subject Screened When a subject is screened. Once Study Level User

Depot Level User

Site Level User

When a subject is screened.

User has Permission for Notifications: Subject Screened

T-2.2 First Subject Screened for Study When first subject is screened for Study. Once Study Level User

Depot Level User

Site Level User

When the first subject is screened into the study.

User has Permission for Notifications: First Subject Screened for Study

T-2.3 First subject screened at site When first subject is screened at site. Once Study Level User

Depot Level User

Site Level User

When the first subject is screened at a site.

User has Permission for Notifications: First subject screened at site

T-2.4 Subject visit When a subject has a visit registered. Once Study Level User

Depot Level User

Site Level User

When a subject has registered a study visit.

User has Permission for Notifications: Subject Visit

T-2.5 End of Study When a subject has registered end of study visit. Once Study Level User

Depot Level User

Site Level User

When a subject has registered end of study visit.

User has Permissions for Notifications: End of Study

T-2.6 Subject has been given a replacement kit When a subject has been given a replacement kit. Once Study Level User

Depot Level User

Site Level User

When a subject has been given a replacement kit.

User has Permissions for Notifications: Subject has been given a replacement kit.

T-2.7 Subject Approval When a subject has been approved. Once Study Level User

Depot Level User

Site Level User

When a subject has been approved.

User has Permissions for Notifications: Subject Approval

T-2.8 Bulk Supply Module Dispensation When a subject has a bulk dispensation through Bulk Supply Module. Once Study Level User

Depot Level User

Site Level User

When a subject has a bulk dispensation through Bulk Supply Module

User has Permissions for Notifications: Bulk Supply Module Dispensation

T-2.9 Subject has been given a replacement bulk supply kit When a subject has been given a replacement bulk supply kit. Once Study Level User

Depot Level User

Site Level User

When a subject has been given a replacement bulk supply kit.

User has Permissions for Notifications: Subject has been given a replacement bulk supply kit

T-2.10 Confirm Treatment When a subject has treatment confirmed at a visit. Once Study Level User

Depot Level User

Site Level User

When a subject has treatment confirmed at a visit.

User has Permissions for Notifications: Confirm Treatment

T-2.11 Subject has been unblinded When a subject is unblinded. Once Unblinded Study Level User

Unblinded Depot Level User

Unblinded Site Level User

When a subject is unblinded.

User has Permissions for

Notifications: Subject has been unblinded

T-2.12 Subject Randomized When a subject is randomized. Once Study Level User

Depot Level User

Site Level User

When a subject is randomized.

User has Permission for

Notifications: Subject has been Randomized

3. Shipment Notification Emails

The following table depicts the emails that are sent from VerdaCore per the shipments process flow:

Template Reference

Number

Email Type
Time frame sent
Frequency
Recipient
User Criteria (to receive the email)
T-3. 1 Blinded Shipment Request Approved Upon Approval of Shipment Request. Once Study Level User

Depot Level User

Site Level User

 

Shipment Request has been approved.

User has Permission for

Notifications: Shipment Request Approval

T-3. 2
Unblinded Shipment Request Approved
Upon Approval of Shipment Request. Once Study Level User

Depot Level User

Site Level User

 

Shipment Request has been approved.

User has Permission for

Notifications: Shipment Request Approval

T-3. 3 Blinded Patient Shipment Request After approval of a shipment request. Once Study Level User

Depot Level User

Site Level User

 

Shipment Request has been approved.

User has Permission for

Shipment Requests: Receive

 

T-3. 4 Unblinded Shipment Request After approval of a shipment request. Once Study Level User

Depot Level User

Site Level User

 

Shipment Request has been approved.

Unblinded User has Permission for

Shipment Requests: Receive

T-3. 5 Blinded Shipment Request After approval of a shipment request. Once Study Level User

Depot Level User

Site Level User

 

Shipment Request has been approved.

User has Permission for

Shipment Requests: Receive

T-3. 6 Shipment Confirmation Upon Shipment Confirmation. Once Study Level User

Depot Level User

Site Level User

 

Drug Shipment has been confirmed as received.

User has Permission for

Shipment Requests: Receive

T-3. 7 Drug Return Shipment Destroyed Upon destruction of a drug return request. Once Study Level User

Depot Level User

Site Level User

 

Drug return shipment request has been destroyed.

User has Permission for

Notifications: Drug Shipment Destroyed

T-3. 8 Drug Return Shipment Rejected Upon rejection of a drug return request. Once Study Level User

Depot Level User

Site Level User

 

Drug return shipment is rejected.

User has Permission for

Notifications: Rejected Return Shipment